CAOT Conference 2020 is cancelled.  CAOT Virtual 2020 is being planned.

CAOT has made the difficult but necessary decision to cancel CAOT Conference 2020, May 6-9, in Saskatoon.  This includes the pre-conference workshop planned for May 6.  The continued rapid spread of coronavirus disease (COVID-19) prompted our public health agencies to advise against both high-density gatherings and non-essential personal travel.
 
Despite our disappointment at not gathering the occupational therapy community together as planned, we are in the process of building an alternate professional development event, CAOT Virtual 2020. This is a two-part package allowing delegates to attend the ‘live’ online event May 7,8,9 via Zoom, and also receive access to a recorded version of the full live event to watch at your convenience. As you can appreciate, the details will be evolving over the next short while but we are confident that we can move forward with much of the programming that was planned for Saskatoon. Our plan to date: 
  • Run the conference virtually on May 7, 8 and 9, 2020. Post the recorded version, accessible to Virtual delegates on www.caot.ca by mid-May.
  • Presenters and delegates will meet using Zoom; a live online platform. CAOT will send you instructions and links.
  • We will follow the existing program as much as possible and will stick to Saskatoon time, which is Central Standard Time, to minimize confusion.
  • The current posted program is based on seven rooms in use concurrently. We will try to replicate that schedule meaning virtual delegates will have multiple Zoom room options available at any given time.
  • The podium presentations will go ahead.
  • The posters will not get actively presented but will be uploaded for virtual delegates to view.
  • Sessions that don’t lend themselves to an electronic format will have to be adjusted to fit the format or cancelled.
  • To be as inclusive as possible, a recorded version of the virtual conference will also become available to virtual delegates, to watch at your convenience. This will be available to virtual delegates by mid-May.
  • Sessions including the Keynote address, Muriel Driver Lectureship and the Awards Ceremony we hope they will available to all CAOT members as soon.

What does this mean for me?

A. For those already registered for CAOT Conference 2020

You have options; to stay registered or to receive a refund. We are trying to be as flexible as possible. We have developed a form to capture your request. Please complete the form by April 29th if you want to attend the virtual conference.

1. Register for CAOT Virtual 2020:  Use this CAOT refund/virtual registration form to shift your registration. You will receive a refund for the balance of your original registration.

CAOT Virtual 2020 registration fees:

$199.00 for CAOT members
$75.00 for CAOT members: students, new graduates, occupational therapy assistants and retired members
$299.00 for non-members

For those who purchased optional tickets, you will receive a full refund for the pre-conference workshop “Examining privilege and oppression in the context of reconciliation and Indigenous rights: Directions for occupational therapists and other health-service providers”, “A  Modern Night at the Remai”, and “Get Saskatoon’ed”.  These events are cancelled.

The COTF Breakfast with a Scholar, featuring Dr. Karen Whalley Hammell, will become COTF Scholar Lecture. For those who purchased a ticket for COTF Breakfast with a Scholar you will receive a 50% refund on your registration, or $25.  This event will be pre-recorded.

2.  Pre-register for CAOT Conference 2021 in Gatineau Quebec, June 15-19, 2021.  Use this CAOT refund/virtual registration form to shift your registration from this year to next year’s annual conference.  CAOT will securely hold your registration funds and apply them to CAOT Conference 2021.  We will transfer your registration to an equivalent CAOT Conference 2021 registration.

3. Receive a full refund for CAOT Conference 2020. Use this CAOT refund/virtual registration form to request a full refund.

B. For those not currently registered for CAOT Conference 2020 and are interested in CAOT Virtual 2020: 

You now have a new option for your professional development; CAOT Virtual 2020. Register online by April 29th.
 
CAOT Virtual 2020 registration fees:

$199.00 for CAOT members
$75.00 for CAOT members: students, new graduates, occupational therapy assistants and retired members
$299.00 for non-members

This package gives you access to the live Zoom-based conference on May 7, 8 and 9, 2020 and the full event recording which will be available by mid-May.
 

FAQs

Will the CAOT conference be rescheduled?
No.  Given the number of unknowns regarding the spread of COVID-19, CAOT will not make plans to hold a large in-person gathering during calendar year 2020.  At this time we do not foresee any changes to next year’s plan to host CAOT Conference 2021 in Gatineau Quebec, June 15-19, 2021.
 
Will the CAOT conference move to a virtual format?
Yes.  CAOT will be holding a virtual conference, CAOT Virtual 2020. You can watch it live May 7-9 or watch the recorded sessions afterwards. CAOT Virtual 2020 registration fees:
 
$199.00 for CAOT members
$75.00 for CAOT members: students, new graduates, occupational therapy assistants and retired members
$299.00 for non-members

If you have already registered and paid for CAOT Conference 2020 you can shift your registration to our virtual event and receive a refund of the balance of your original registration fee plus a full refund for ticketed events that are now cancelled.

Use the CAOT refund/virtual registration form to request these changes. Please complete the form by April 29th if you want to attend CAOT Virtual 2020.
 
Will I receive a refund for my conference registration now that the event is cancelled?
You have options. CAOT has developed a flexible refund policy.
  • You can choose to attend/have access to the virtual conference. If you have already registered and paid for CAOT Conference 2020 you can shift your registration to our virtual event and receive a refund of the balance of your original registration fee plus a full refund for ticketed events that are now cancelled.
CAOT Virtual 2020 registration fees:
 
$199.00 for CAOT members
$75.00 for CAOT members: students, new graduates, occupational therapy assistants and retired members
$299.00 for non-members
  • You can decide to apply your registration fees to CAOT Conference 2021 in Gatineau Quebec, June 15-19, 2021.
  • You can request a full refund for CAOT Conference 2020.
 
Use the CAOT refund/virtual registration form to request these changes. Please complete the form by April 29th if you want to attend CAOT Virtual 2020.
 
What happens to my registration as a Volunteer?
If you received a discount as a volunteer for CAOT Conference 2020, you have options:

How can I get reimbursed for accommodation expenses?
If you booked your hotel reservation through CAOT’s room block at the Hilton Garden Inn or Holiday Inn or on your own, you need to contact the accommodation provider directly. Holiday Inn: (306) 986-5000 Or the Hilton: (306) 244-2311.

How can I get reimbursed for travel expenses?

Unfortunately, CAOT cannot reimburse travel expenses. Please contact the airline, train service, etc. directly to inquire about reimbursement. Air Canada  WestJet Porter

I’m an exhibitor/sponsor. What is the process to get reimbursed for my fees?
CAOT has developed a flexible refund policy:
- You can choose to apply your exhibitor fees/sponsorship to CAOT Conference 2021 in Gatineau, Quebec June 15-19, 2021, or
- You can request a full refund for CAOT Conference 2020.
Use the registration/refund form to request these changes. Please complete the form by April 29th if you want to attend CAOT Virtual 2020.
 
I joined CAOT when registering for the conference to take advantage of the member rate. Can I get a refund?
CAOT will permit membership refunds in this situation. Please contact membership@caot.ca

I was planning to attend the pre-conference workshop, the Modern Night at the Remai and/or Get Saskatoon’ed. How do I get a refund ?
We will automatically issue you a full refund for any ticketed events that have been cancelled. You do not need to request it.

I was planning to attend a pre-conference meeting. Will it be rescheduled?
Please contact your organizer to see what options they will be offering.

If you have a question or concern that is not addressed here, please email conference@caot.ca .

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